A sturdy guide to using Adobe InDesign’s Data Merge featureĪs designers, the first step in taking our thoughts from a physical space to a digital one is often transcribing them from stickies and whiteboards into spreadsheets. This allows for greater collaboration with partners, advanced handling of data and information, and documentation. Transforming these spreadsheets into effective communication tools for presentations or workshops isn’t so easy. THEN, place the file in indesign and then change the imported stylesheets into something which resembles more like what you want. format the word file appropriately using stylesheets, and once the merge is made, save the file and close it. Wrangling the multitude of unique data bits and making sure the text is styled correctly, color coded, and easily updatable can be time consuming and frustrating at best, but transforming a sea of data into something visual is a powerful tool and will be well worth your efforts. 1) do a mail merge in word and use the 'catalog' feature and do the merge in word. One tool we find useful for streamlining this process is InDesign’s Data Merge feature. Data Merge transforms large volumes of spreadsheet data into neat and orderly things like sheets of mailing labels, directories, or even infographics. Data Merge takes the information you have in your spreadsheet and automatically places it in repeating elements within an InDesign file. We find Data Merge particularly useful when creating communication tools specific to the service design field like service blueprints, concept cards, and others things that require a lot of complicated data to be presented in a consistent manner. Data Merge helps us to produce these tools with ease while avoiding tedious and error-prone tasks like text styling and copy-pasting of repeating elements. You can think of the Data Merge function like an automated copy-paste ability on steroids. The process of creating project cards can be a speedy one when using InDesign’s Data Merge feature. Here is an example project card template and its final output after a Data Merge. In this guide, you’ll get an overview of how Data Merge works, learn what common (but non-obvious) bugs to watch out for, and gain some pro tips and additional resources. #Data merge multiple records per page indesign pro# ![]() Before you know it, you’ll be known as the Data Whisperer. Additional Resources for Overachievers 1. To begin, you need to have a spreadsheet application that can export to a. csv file (Microsoft Excel, Apple Numbers, and Google Sheets all work) and Adobe InDesign. If you’d like to follow along with our example files, you can download them here. ![]() After choosing Preview, I see only one record per page, and the new pages are created automatically for EACH. ![]()
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